Volunteer Data Protection

Data Protection – For Volunteers

In order to manage your application, we need to process certain personal information about you.  This personal information is provided through you completing the online application form and any subsequent communications.  We only process your information as necessary for the purposes of progressing your application or as required by law or regulatory requirements.

During the process we may also capture some sensitive personal data about you (e.g. disability information).  We do this in order to make reasonable adjustments to enable our volunteers to apply for roles with us, to prepare for access at the event and to ensure that we comply with regulatory obligations placed on us.

Your personal information may be shared internally with the following people:

  • Employees who would have managerial responsibility for you or are acting on their behalf;
  • Employees in IT and system owners who manage user access;

The Event may also need to share your information with certain external third parties including:

  • British Eventing, in the case of witness statements for rider fall reports, for example;

Your Rights

You have the right to access any personal information that the Event processes about you and you also have the right to request erasure of your personal data or to restrict processing in accordance with data protection laws depending on the basis of processing.

If you have any queries about this notice or your personal information generally, including questions about accessing your personal information or correcting it, you should contact the Assistant Event Director in the first instance at info@blairhorsetrials.co.uk

Data Retention

We will only keep unsuccessful applicant’s personal information for a period of 6 months from the date the recruitment campaign closes.

The full Privacy Notice can be found here